Athletic Physical Information

CENTRAL YORK ATHLETIC DEPARTMENT

PHYSICAL INFORMATION

 

TO: STUDENT-ATHLETES AND PARENTS

 

FROM: Krysta Sensbach-Gassert, High School Athletic Trainer

  Rick Guinan, Middle School Athletic Trainer

PAPERWORK REQUIREMENTS FOR 2017-18

SPRING SPORTS BEGIN MONDAY MARCH 5, 2018!
SPRING SPORTS PAPERWORK DEADLINE: FRIDAY FEBRUARY 23, 2018!

 

Each year PIAA regulations require that all student-athletes of the Central York School District receive a physical examination prior to their participation in interscholastic athletics. This physical must be performed and dated no earlier than June 1st and shall be effective, regardless of when performed during a school year, only until May 31st of that same school year.  This upcoming school year those dates are June 1, 2017 – May 31, 2018.  Failure to turn in paperwork by the due date of February 23, 2018 could result in loss of participation for the upcoming season.  Paperwork brought to the athletic trainers on the first day of the season cannot be processed for at least 24-48 hours.

ALL PHYSICIAN SIGNED FORMS REQUIRE A STAMP FROM THE PHYSICIANS OFFICE ON THE BOTTOM OF THE PAPER NEAR THEIR SIGNATURE!!!  WITHOUT THIS STAMP WE CANNOT ACCEPT THE PHYSICAL PAPERWORK (PART 2)!!

NEW STUDENT-ATHLETES TO CYSD AND FOR THOSE WHO HAVE NOT PARTICIPATED IN ATHLETICS PREVIOUSLY:

Before all physicals can be completed it is required that each student has a SportsWare account. If you do not have a SportsWare account please see instructions at the bottom of this letter to obtain an account.

    Please make sure your log in is a valid email address. See below for SportsWare information.


Within the SportsWare account there are 4 documents that are required:

  • Required PIAA CIPPE

    • 2017-18 PART 1 - PIAA CIPPE 1-4.  This part INCLUDING signatures can be filled out electronically.  You need to type your name as your signature.  Please make sure you have all sections filled out completely.  THIS SHOULD NOT BE PRINTED.  Please make sure you click Save & Submit and follow instructions.

    • 2017-18 PART 2 - PIAA CIPPE 5&6.  This part is what you are REQUIRED to bring to the physical.  THIS NEEDS TO BE PRINTED.  Please make sure you click Save & Submit and follow instructions.  Please bring this to your athletic trainer as soon as possible so it can be processed and checked for any errors.  THIS PORTION REQUIRES THE PHYSICIAN OFFICE STAMP!!!

  • 2017-18 IMPACT CONSENT.  It is required that this is read and understood.  When finished reviewing click accept and follow instructions.  This is a once a year form.  Any questions please ask.  ImPact testing is for 7/9/11 graders and all new student-athletes.  See more information below. 

  • 2017-18 RETURN TO PLAY CONSENT & INSTRUCTIONS.  It is required that this is read and understood.  When finished reviewing click accept and follow instructions.  This is a once a year form.  Any questions please ask.

  • Spring 2018 Section 7 Recertification form This is the recertification form for Winter sports.  If your student-athlete has played a fall sport OR has already turned in their physical for 2017-18 this is the only form you need to complete to rectify them for Winter Sports

Athletes who are unable to attend the school sports physical screening or desire to schedule their physical examination with their family physician must be aware that they do so at their own expense. All SportsWare/paperwork requirements outlined still apply.  Please make sure that you are bringing the PIAA CIPPE form sections 5 & 6 that are found within your own SportsWare account.  This is the most up to date form.  Specific forms are required by the PIAA for participation. Any other forms will not and cannot be accepted per PIAA rule!  Also, earlier versions of the PIAA cannot be accepted due to changes in paperwork requirements.


    If you have any questions concerning any information that is provided, please contact the athletic trainers. 
GRADES 9-12 contact
ksensbach@cysd.k12.pa.us or
GRADES 7 & 8 contact
rguinan@cysd.k12.pa.us.

 
IMPACT TESTING REQUIREMENTS

Student-Athletes participating in athletics that will be entering grades 7/9/11 are REQUIRED to take an ImPact Baseline Exam.  
Please feel free to ask your athletic trainer if you are unsure if you need this.  Please click on ImPact Testing page on the left hand side.


GRADES 9-12 contact ksensbach@cysd.k12.pa.us or
GRADES 7 & 8 contact
rguinan@cysd.k12.pa.us.

 

SPORTSWARE INFORMATION

 

AGAIN, IF YOU ALREADY HAVE A SPORTSWARE ACCOUNT SIGN IN WITH YOUR EMAIL AND PASSWORD FROM LAST SEASON.  THESE FORMS ARE AUTOMATICALLY IN YOUR ACCOUNT.  www.swol123.net

 

INFORMATION TO ACQUIRE NEW SPORTSWARE ACCOUNTS

(new students/incoming 7thgraders/first time playing sports at CYMS/CYHS):

To enter your information, visit www.swol123.net. The first time you visit the website you will need to click JOIN SPORTSWARE and enter your personal email address. Parents MUST be the primary source for all information entered.  See step-by-step instructions with example below.

 

SCHOOL ID: cypanthers

Please copy and use exactly as above.

 

Joining SportsWareOnLine:

Instructions

Example

Go to www.swol123.net

Scroll to the middle of the screen and click the Join SportsWare button.

Enter your School ID: cypanthers

 

Enter your First Name, Last Name, Email address and click the Send button.

 

 

 

Your request to join SportsWare will then be sent to the Athletic Trainer for review.

 

Once your request is accepted you will receive an e-mail with the Subject “SportsWare Online Password request accepted”.

 

Open the e-mail and click the www.swol123.net link to continue to SportsWareOnLine.




 

Setting Your Password

Instruction

Example

Go to www.swol123.net

 

Enter your Email Address and click the Reset Password button.

 

You will receive and e-mail with the Subject “SportsWareOnLine Password Request”.

 

Open the e-mail and click on the link to reset your password. Enter your e-mail address, new password and click the Save button.

 

 

Updating Your Information

Instruction

Example

Go to www.swol123.net

 

Enter your Email Address and click the Login button.

 

At the top of the page is the Menu Bar.

 

My Info: Update your address, emergency contact and insurance information.

 

Med History: Complete a Medical History questionnaire.

 

Forms: View/complete required paperwork. Note: SportsWare will also display “You have # forms to complete/download”.

 

 

 

 

 

 

 

ADDITIONAL INFORMATION:

  • Each student is required to have his/her own SportsWare account even within the same family.  Each account is specific to each individual.

  • It is ideal for the parent to be the administrator of their child's SportsWare account.  We utilize SportsWare to convey important information via email throughout the year.

  • The same email address can be used for each students account however it is required that you use different passwords.

  • If you receive an incomplete message when logging out of SportsWare, please log back in to correct the missing information.  Your student cannot be marked as cleared until all information is completed.  This information is used by coaching staff and athletic trainers as emergency contact information.

  • Please update SportsWare information as it changes.  It is parental responsibility to complete this. 

  • Please check junk mail for SportsWare acceptance emails.  Depending on personal filters this may go to your junk mail folder.

If you have any questions, please contact the athletic trainers at 717-846-6789 ext. 1334 or e-mail: ksensbach@cysd.k12.pa.us  (grades 9-12) OR rguinan@cysd.k12.pa.us (grades 7&8) for assistance.

 

Sincerely,

Mrs. Krysta Sensbach-Gassert
Mr. Rick Guinan

Athletic Trainers,CYSD

Updated 01/22/2018